Declaration on privacy of the Oikos Editorial Office - GDPR



Legal body

The Oikos Editorial Office is a registered foundation with Swedish registration ID 845000-9173. The Oikos Editorial Office handles the production of publications for the Nordic Society Oikos, The Nordic Board for Wildlife Research, and the Nordic Bryological Society / Dutch Bryological and Lichenological Society.


Data collected

During submission to any journal produced by the Oikos Editorial Office, we collect and store metadata which you have supplied during the submission process.


We also collect contact information for co-authors, editors, reviewers and other stakeholders in the evaluation process of manuscripts.


Data usage

Data collected are primarily used within the Editorial Office and the Editorial Boards of the journals, and may be shared in confidence with our partners, listed below. Data will not be shared with any third party without your prior consent.


List of trusted partners:

Deanta (typesetter)
Dryad (optional)
Publons (optional)


Data integrity

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to employees, agents and who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

We store your information securely, we restrict access to those who have a need to know, and we train our staff in handling the information securely.


Your rights

You have the right to a copy of all the information we hold about you (apart from a very few things which we may be obliged to withhold because of the anonymity of the peer-review process).


To obtain a copy of your data, write to the Data Protection Officer at the Oikos Editorial Office. We aim to reply as promptly as we can and, in any case, within the legal maximum of 40 days.


If you require additional information, contact our Data Protection Officer at info [at] oikosoffice [dot] lu [dot] se>.


Version history: Ver. 1.0, 22 April 2018.



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